Minutes, Documents, & Forms

Cambridge Meeting Minutes - June 2017

Cambridge POA Board of Directors Meeting

Meeting Minutes

June 7th, 2017

Meeting called to order at 6:00pm

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins were in attendance.  Dan Quigley from Kirkpatrick Management.

 

  1. Financials (emailed to Board members ) –
    1. 11 homeowners getting final notice

 

  1. Review Notes Report (Notes from April 1st – today)

 

  • Violation Report – 29 violations sent out May 2nd
    1. Today – 9 new violations

 

  1. Bids/ Contracts/ Update

 

  1. Republic Trash/ Recycle Contract – Approved 6 – 0

$12.85/home per month

2 years rate firm

3 carts any mix trash and recycling (trash serviced one time per week – recycle serviced every other week)

1 free bulk item per month per home

No cart or delivery charges

 

Tentative:

October start date for recycle to be included in Master Service Agreement

Direct billing to residents will be canceled effective September 30, 2017 (address list to be provided to Republic)

 

  1. 2017 Mailbox project –
    1. Phase 1 – Complete – 84 boxes replaced
    2. Phase 2 – 50% complete today – 85% complete by weekend

 

  1. Old Business

 

  1. Speeding on Springstone3 way stop – Rocky Pointe and Springstone

 

“This item has been added to the June 13th Transportation Committee which is comprised of representatives from Fishers Police, Fishers DPW, Dept. of Engineering, Fishers Fire Dept. and Planning. You will receive a response as to the decision after the meeting.” – Richard Bassett – Traffic – Department of Engineering

 

 

  1. Date for next meeting: July 6th – 6:00

Cambridge Meeting Minutes - May 2017

Cambridge POA Board of Directors Meeting

Meeting Minutes

May 16th, 2017

 

Meeting called to order @ 6:00

 

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins. Also in attendance – Kelsi Santana and Dan Quigley from Kirkpatrick Management.

 

  1. Homeowner Open Session – Homeowner from Springstone came to discuss lawn care in Cambridge.

 

  1. Geist Patrol Report – Officer gave report on Cambridge – overall quiet

 

  • Financials (emailed to Board members last week) – Approved 6 – 0

 

  1. Reviewed Notes Report (Notes from March 1st – May 16th)

 

  1. Violation Report – 29 violations sent out May 2nd
    1. 15 Trash Can Violations
    2. 14 Boat Violations

 

  1. Bids/ Contracts/ Update

 

  1. 2017 Mailbox project –
    1. Phase 1 – Complete – 84 boxes replaced
    2. Phase 2 – starts week of May 30th

 

  1. PJE – “As of now, we are on track at Cambridge. The only thing I noticed was about 7-8 spruce trees that I will be keeping an eye on over the next couple of months. They appear to be in rapid decline. There are a few at the park and a couple at the 96th street entrance. In my opinion they are too far gone to make a good recovery (one being the one that fell a couple weeks back that we had to re-stake). You might ask if they would like to consider replacing these as they die. Other than that, we are good and on schedule!” – Phil

 

  1. Street Cleaning – completed 5/2 and 5/3

 

  • Old Business

 

  1. Summer Concert Series – Keith and Cory
    1. Port o let , Signs and Clean up– Dan Q

 

  1. Street Signs – Quote from the Streetscape Company
    1. City of Fishers said there can be one sign for Stop and Street signs.

 

  • New Business
    1. Speeding on Springstone
      1. KMC was asked to approach city about official study on putting a stop sign at the corner of Springstone and Rocky Point

 

Meeting Adjourned at 8:06 pm

Cambridge Meeting Minutes - April 2017

Cambridge POA Board of Directors Meeting

Meeting Minutes

April 12th, 2017

 

Meeting called to order at 6:30pm

 

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins and Angela Ostrowski. were in attendance.  Dan Quigley from Kirkpatrick Management.

 

Approximately 10-15 homeowners also attended

 

  1. Financials (emailed to Board members) – tabled for next meeting

 

  1. Review Notes Report (Notes from March 1st – April 12th) – tabled for next meeting

 

  • Bids/ Contracts/ Update

 

  1. 2017 Mailbox project – Contract Completed
    1. Phase #1 – Complete – 84 boxes replaced
    2. Homeowners voiced opinion that all boxes be replaced this year. Board agreed. KMC will get project completed this summer

 

  1. Old Business
    1. Reserve Study – review not discussed – tabled for next meeting
    2. Summer Concert Series – Keith and Cory coordinated
      1. Dates – June 3rd, July 14th, August 4th

 

  1. New Business
    1. Speeding on Springstone
      1. Homeowners talked about speeding in Cambridge. KMC was asked to get Geist Patrol to put out speed station to help homeowners know they need to slow down.
    2. Geist Lake Coalition – Keith Matthew
      1. Keith spoke briefly about the benefits of the GLC and its positive effect on Cambridge POA.
    3. Easter Egg Hunt – Pat Carlini reported
    4. Street Signs – Quote from the Streetscape Company
      1. Homeowner had idea for other bidders
    5. Street Cleaning – Power sweep streets – $1,000.00
      1. Approved by board

 

Meeting adjourned at 8:30pm

Cambridge Meeting Minutes - March 2017

Cambridge POA Board of Directors Meeting

Meeting Agenda

March 6th, 2017

 

Meeting called to order @ 6:30

 

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins and Angela Ostrowski were in attendance.  Dan Quigley from Kirkpatrick Management

 

  1. Approve Minutes of February meeting – 7 – 0

 

  1. Financials (emailed to Board members – 3/03/2017)
    1. Approved by board 6 – 0

 

  • Review Notes Report (Account Notes from February 1st – March 6th)

 

  1. Bids/ Contracts/ Update
    1. Liability Insurance –
      1. Erie – $2,921.00 – stayed the same – still competitive

 

  1. 2017 Mailbox project – Work In progress
    1. “We should be 75 – 85% complete.  We had to get more boxes ordered and powder coated. They came damaged from the factory. We hope to have the last 15 done by next Friday.” Joe Benjamin – Mailbox Solutions

 

  1. Landscape Contract –
    1. Ken Cut – Ken completed some work prior to Feb 15th dismissal
      1. Redefine Beds clean out debris in prep for Mulch – $2,700.00
      2. Tree & Shrubbery Treatment –Dormant Oil – $750.00
      3. Spring Clean-up – $250.00
    2. PJE – Contract signed – meet with them Tuesday AM
  • Board agreed to ask PJE to make have his bid reflect credit for work completed by Ken Cut

 

  1. Reserve Study
    1. RSI – started study – should have first draft at April Meeting

 

  1. Other Business
    1. Street Signs – project reviewed – pricing will be considered before 2018 contract – brought up at April Dock/Neighborhood Meeting
    2. Deeded Dock Owners Meeting
      1. Have it April 12th @ Yacht Club

 

  1. Date for next meeting: April 12th @ Yacht Club – invite whole neighborhood

 

Meeting Adjourned at 8:05pm

Cambridge Meeting Minutes - February 2017

Cambridge POA Board of Directors Meeting

Meeting Agenda

February 6th, 2017

 

Meeting called to order @ 6:30

 

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins and Angela Ostrowski. were in attendance.  Dan Quigley from Kirkpatrick Management.

 

  1. Minutes of January meeting – approved 7 – 0

 

  1. Financials (emailed to Board members – 2/03/2017)
  • 72 Homeowners late on assessment (61 last year) – notice go out this week.
  • Financials approved 6-0

 

  • Review Notes Report (Account Notes from January 1st – February 6th) – reviewed by board

 

  1. Bids/ Contracts/ Update
    1. New D and O Insurance – Contract signed
    2. Additional D and O added – Erie Insurance D and O has been canceled

 

  1. 2017 Mailbox project – Contract Signed at January Meeting
    1. 82 mailboxes being fabricated and installed during February/March
    2. Mailboxes rated best to worst – these 82 were the worst

 

  1. Landscape Contract –
    1. PJE contract formally signed for 2017

 

  1. New Business
    1. Reserve Study – Two bids for your reviewed
      1. RSI –
      2. Reserve Specialists

 

Meeting: Adjourned at 8:05pm

Cambridge Meeting Minutes - January 2017

Cambridge POA Board of Directors Meeting

January 11th, 2017

 

In attendance: Marvin Brown, Pat Carlini Miller, Wade Etheridge, Angela Ostrowski, Keith Matthews, Nick Weybright, Cory Collins.

Guest – Dan Quigley, Kirkpatrick management

 

Meeting called to order at 6:05pm

 

  1. Geist Patrol opened the meeting with a report on the Cambridge neighborhood.

 

  1. Minutes of November meeting – approved
    1. Annual Meeting – on website

 

  • Financials – approved
  • Coupons were mailed out 1st half of December
  • Payments Due – January 1st and July 1st
  • Payments Late – February 1st and August 1st ($40.00)
  • Wade Etheridge asked for KMC to get pricing on a new reserve study.

 

  1. Delinquencies (Delinquency Summary as of 12/31/2016 )

 

  1. Notes Report was reviewed by Board

 

  1. Bids/ Contracts/ Update
    1. D and O Insurance – Board voted to raise the D and O insurance

There is now 2 Million additional with a $2,500.00 deductible. 

 

  1. 2017 Mailbox project –
    1. 84 Mailboxes in Bad shape in need of immediate replacement. There were three bids reviewed in the November meeting and Mailboxes etc. had the best pricing.  The board voted to change out 84 mailboxes for $6,300.00.  The board also voted that if someone had their mailbox changed out in the last year the HOA would refund them $75.00

 

  1. Landscape Contract –
    1. Board reviewed bids from Bam, Brightview, GT Services, Ken Cut and PJE. They will make a decision next meeting.

 

  • Meeting Adjourned at 7:30pm

Cambridge Meeting Minutes - November 2016

Cambridge POA

Board of Directors Meeting

November 28th, 2016

 

In attendance: Marvin Brown, Pat Carlini Miller, Wade Etheridge, Angela Ostrowski, Keith Matthews, Nick Weybright, Cory Collins.

Guest – Dan Quigley, Kirkpatrick management

 

Meeting called to order at 7:45pm

 

2017 Officers

President – Marvin Brown

Vice President/ Social Co-Chair – Pat Carlini

Treasurer – Wade Etheredge

Secretary/ Social Co-Chair – Angela Ostrowski

Security Chairman – Keith Matthews

Architectural Chairman – Nick Weybright

Member at Large – Cory Collins

 

FinancialsBoard approved sending of Coupons with $700.00 assessment

  • Coupons will be mailed out 1st half of December
  • Payments Due – January 1st  and Late February 1st
  • Kirkpatrick will add Dock Assessment to 4 Port View Dock Owners

 

Landscape and Snow –

  • Ken Cut – DQ will  ask Ken to do the 2016/ 2017 snow removal
  • KMC to get other pricing – will have ready for January meeting

 

Security

  • MTF Security  – 1 year approvedKeith will ask Brent McFerran to come to January Meeting
  • KMC to bring information on cameras at 3 entrances to January Meeting

 

Rubbish Removal –

  • Marvin got pricing from Rays for $10.00 per home
  • Checked latest bill this morning and Republic is charging Cambridge $11.90 a home in 2016
  • Board will continue discussion in 2017

Documentation:

  • Board requested copies of Declarations, By Laws and Insurance Policy be sent to them (Declarations and By laws are on website but also attached to this email

Communication:

  • Website – springsofcambridge.com – Pat will send info to Webmaster to post when necessary
  • Email Blasts – KMC has email addresses for 336 Homes in Cambridge
  • Marvin will write something up introducing new board and asking for volunteers

 

2017 Mailbox Project – KMC will get box by box assessment and bring to next meeting

 

Architectural Request: will be sent to Nick Weybright from now on.

13498 Lake Ridge Lane – Goodsell – patio, fire pit, landscaping

13409 Chrisfield Lane – Upton – KMC Will Approve this

 

Caliber, Mutual of Omaha, Condo CertsHandout – new program starts 1/1/2017

 

Meeting adjourned at 9:00pm

Annual Meeting Minutes - 2016

Cambridge Property Owners Association

2016 Annual Meeting

Please note that these meeting minutes will be officially approved by the neighborhood at the next ANNUAL meeting in November 2017.

The annual meeting was called to order at 7:00 at the Indianapolis Yacht Club. Board member attendees included Rachel Quade, Michael Welch, Christine Nevogt, Pat Carlini-Miller, Dan Quigley (Kirkpatrick).

108 homes represented – 27 in person – 81 by proxy

1. Call To Order

2. Geist Patrol Presentation

a. Stats (monthly call log) and safety tips were passed out for review

b. It’s not possible to be everywhere all of the time but they try their best to have visibility in our subdivision

c. Our area doesn’t see a lot of crime compared to Lawrence.

d. If you see something say something. Geist Patrol numbers were passed out. Call anytime.

e. Vacation checks are available through Geist Patrol

3. Review and Approval of 2015 Annual Meeting Minutes

a. Chris Nevogt made a motion to approve the 2015 Minutes. Rachel Quade seconded. Motion passed unanimously.

4. Treasurers Report – Dan Quigley

a. New Pavilion was installed and electric ran to it, picnic tables, resurfaced the basketball court, painted old gazebo

b. We issued reimbursement checks for folks that had credits on their accounts

c. A suggestion was made to include the balance sheet with the annual meeting materials

5. 2017 Budget – Dan Quigley

a. We are lowering the dues from $735 to $700

b. Main project for next year is going to be replacing mailboxes

c. Pat Carlini-Miller made a motion to approve the 2015 Minutes. Rachel Quade seconded. Motion passed unanimously.

6. Committee Reports – Pat Carlini-Miller, Rachel Quade, Chris Nevogt

a. Architectural Control

b. Landscape

i. Christmas Lights should be up right after Thanksgiving

c. Park

i. New Pavilion & Basketball Courts have been resurfaced

d. Social

i. The board sponsors an annual Easter egg hunt at the park, summer concert series (the first Friday of June, July & Aug), Oktoberfest (adults only), and Santa Sleigh Visits. Please contact the board if you would like to volunteer with helping out at any of these events. They are a ton of fun!

e. Newsletter

i. Goes out to homeowners via email to announce upcoming events and important news

ii. Sign-up to receive the newsletter on the Cambridge website

f. Website i. www.springsofcambridge.com

ii. Visit the website to see the upcoming events, signup for the newsletter, architectural review form, CCRs, etc

g. 2017 Mailbox Replacement

i. The funds are in the reserve account so no special assessment needed

ii. The mailboxes will be replaced in 2017

iii. Your old mailbox will be placed on the ground next to your new box when it’s installed

iv. If your box is less than 1 year old it will not be replaced

7. Election of Directors

a. The following people were elected for the 2017 board

i. Marvin Brown

ii. Pat Carlini-Miller

iii. Wade Etheridge

iv. Keith Matthews

v. Nick Weybright

vi. Cory Collins

vii. Angela Ostrowski

8. Open Discussion

a. It was mentioned that many lamppost lights are out. It’s the homeowners’ responsibility to maintain the lampposts.

b. There are several new churches near 116th & Olio Rd. This weekend the new Lutheran

church is opening it’s doors to the whole community

c. People are speeding in no wake zones on the lake. One homeowner asked if we could post a reminder not to speed on our website and/or include it in the newsletter

d. A suggestion was made to put more info out about recycling out on the website and/or newsletter.

e. Duck hunting on the water is a problem. Cambridge can’t do much accept contact the city. Fishers has been notified and will hopefully put a stop to it.

f. The speed limit on Springstone is always violated. We can’t do speed bumps or stop signs per county road guidelines. Geist Patrol will put out the speed reader if requested

g. Compost piles fall under the architectural review form

9. Adjournment @ 8:45pm

Cambridge Meeting Minutes - October 2016

Cambridge Property Owners Association

August 1, 2016

Board of Directors Meeting

 

The meeting was called to order at 6:30pm at the home of Rachel Quade.  Board member attendees included Rachel Quade, Chris Nevogt, Pat Carlini-Miller & Michael Welch.

 

  1. Financials (emailed to Board members) as of today (10/25/2016) 5 people have not paid 2nd half dues

 

  1. Delinquencies (Delinquency Summary to Date)
Accounts Receivable Trend  Cambridge
January  $         27,660.40 July  $                19,824.00
February  $         11,520.75 August  $                  9,397.14
March  $        6,380.75 September  $                  5,449.64
April  $           5,450.75 October  $                  4,227.14
May  $           5,133.25 November
June  $           3,774.28 December
  • Account Notes

Account Notes from August 1st – today were reviewed by the board

 

  1. Bids/ Contracts/ Updates

Guy Painting – will be painting the old smaller gazebo in the next week

  1. Miscellaneous

 

  1. 2016 – 2017 Christmas Lights – Pat Carlini

PJE Landscape & All Property Services – bids for all 3 entrances were reviewed

 

  1. 2017 Mailbox Project – Replacing mailboxes that are over 1 year old

J.D. Peeler & Mailbox Solutions – bids for 16 Posts, some Hardware & 372 Mailboxes were reviewed by the board

  1. Halloween – Met with Fishers deputy mayor and City Attorney last month about excessive decorations and the potential traffic hazards

 

  1. Neighborhood Patrol

2017 – 2019 contract was reviewed. The board decided to extend for one year only and then alert folks at the annual meeting that we’re going to send out a post card with 2nd half dues asking if they want to extend the 2018 contract or not so we can get a feel for how many people are in favor of neighborhood patrol.

  1. Annual Meeting
    1. November 15th at the Yacht Club
    2. NP will attend
  • Packets go out late this week.
  1. Budget Proposals were reviewed and approved with changes.
  2. We have several vacancies on the board this year to be filled.

Cambridge Meeting Minutes - August 2016

Cambridge Property Owners Association

August 1, 2016

Board of Directors Meeting

The meeting was called to order at 6:30pm at the home of Al Morey.  Board member attendees included Al Morey, Rachel Quade, Chuck Miller, Ed Merchant, Chris Nevogt, Pat Carlini-Miller & Michael Welch.

  1. Financials
    1. Ed Merchant Report

6-30-16

5-31-16

Cash in Bank

$65,285.09

$57,806.02

Replacement Reserve
General

$43,467.62

$42,200.32

Mailbox

$57,513.96

$56,680.96

Docks

$53,235.52

$51,696.66

Total Reserve

$154,217.10

$150,577.94

Total Cash Assets

$219,502.19

$208,383.96

Financials (emailed to Board members last week)

  1. 2014 Budget – 342 Homes – 12 lots
  2. 2015 Budget – 347 Homes – 23 Lots
  3. 2016 Budget – 370 Homes – 7 lots
    1. Started – 361 Homes– 15 lots
    2. So Far – 370 Homes – 20 lots 
  1. Social Update
    1. Ocktoberfest will be on Oct 1st, 2016 @ 7pm
    2. First Friday – still w/in budget
      1. June 3rd
        1. Band – Dog Bite Mike
        2. Food Trucks
        3. Signs
        4. KMC Group – (Clean up)
      2. July 1st
        1. Band – Brett Wiscons Trio
        2. Food Trucks
        3. Signs
        4. KMC Group – (Clean up)
        5. Port 0 Let
  • August 5th
    1. Band – Fuzzy Bunny Fish Fry
    2. Food Trucks – Vino Mobile Bar truck only. No food tucks available.
    3. Signs – posted by Mike W
    4. Pizza – Rachel is going to order 30 pizzas and have them provide plates and napkins. Chuck will bring two tables.
    5. Port 0 Let – Dan will order
  • Delinquencies (Delinquency Summary as of July 31st)
Accounts Receivable Trend
January  $         27,660.40 July  $                19,824.00
February  $         11,520.75 August
March  $           6,380.75 September
April  $           5,450.75 October
May  $           5,133.25 November
June  $           3,774.28 December

 

  1. Account Notes – Account Notes from June 1st – today were reviewed by the board
  1. Bids/ Contracts/ Updates
    1. Gazebo
      1. Kinder electric – done
      2. Tables – Al & Rachel are looking into it. Dan will send a new catalog to them.
    2. Basketball Court
      1. Dan is going to make sure the caps get installed on the bolts at the basketball court
      2. Four quotes were reviewed to either fill cracks & seal coat OR do a 1 ½” Asphalt Overlay. Al made a motion to move forward with the 1 ½” Asphalt Overlay. Ed seconded. Motion passed unanimously.
    3. Christmas Lights
      1. Dan will get names to Pat & Rachel so they can discuss how the entrances should look this year
    4. Firepit
      1. Dan is going to get it operable in time for Ocktoberfest. A budget of $500 is approved
    5. Entryway Walls – Ken Cut – on Vacation
      1. Landscape Maintenance contract up in December
  1. Miscellaneous
    1. 2017 Directory
      1. Since last Directory
        1. 21 Resales
        2. 12 New Sale
      2. This year we will send out an amendment with the updates along with the annual meeting pkt. A new directory will be printed every other year.
    2. Second Half Dues Letter –
      1. 294 Homeowners owed second half dues
      2. 81 delinquent ($3,240.00 in late fees)
        1. (78 – 2015), (78 – 2014), (78 – 2013), (41 – 2012)
      3. Violation Update – 23 letters sent last month to homeowners

Next Meeting – Sept 12th @ 6:30pm

Meeting was adjourned at 7:58pm

Cambridge Meeting Minutes - May 2016

Cambridge Property Owners Association, June 28, 2016, Board of Directors Meeting

The meeting was called to order at 6:30pm at the home of Al Morey.  Board member attendees included Al Morey, Rachel Quade, Chuck Miller, Chris Nevogt, Pat Carlini-Miller & Michael Welch.

Financials

  1. Ed Merchant Report
5-31-16 4-30-16
Cash in Bank $57,806.02 $70,450.72
Replacement Reserve
General $42,200.32 $40,934.92
Mailbox $56,680.96 $55,847.96
Docks $51,696.66 $50,193.08
Total Reserve $150,577.94 $146,975.96
Total Cash Assets $208,383.96 $217,426.68

 

Financials (emailed to Board members last week)

Social Update

  1. First Friday
    1. June 3rd – Re – Cap
      1. Band – Dog Bite Mike
      2. Food Trucks – Kona Ice, Simeri’s
      3. Signs – Mike W
    2. July 1st
      1. Band – Brett Wiscons Trio
      2. Food Trucks – Simeri’s
      3. Signs – Mike W
      4. Dan will get a few trash cans and rent a port-a-potty and generator, and cleanup crew on Saturday
  • August 5th
    1. Band – Fuzzy Bunny Fish Fry
    2. Food Trucks – Scratch Street Food Truck, Vino Mobile Bar
    3. Signs – Mike W
  • Delinquencies (Delinquency Summary as of May 30th)

Account Notes – Account Notes from May 1st – today were reviewed by the board

Bids/ Contracts/ Updates

  1. GazeboKinder electric – boring the 7th, install the 11th
  2. Basketball Court – quotes from Ochs Site Services attached
  3. Entryway Walls (96th Street), Fire Pit, Trees, etc – Dan is going to follow-up with Ken-Cut about all of the outstanding contracts/jobs that we have orders for to find out what the delay is

Miscellaneous

  1. Halloween Decorations/Haunted House – Some homeowners are already asking if we can do anything about “the house” this year. Chuck will get photos from last year to Dan & Al. Dan is going speak with the city of Fishers and our attorney to see what can be done this year.
  2. Second Half Dues Letter – 294 Homeowners owed second half dues
    1. In 2017 we’re going to send coupons semi-annually instead of two coupons once a year to avoid the need for second half dues letter (most people don’t know what they owe anyway)
  3. Violation Update – 13 letters sent last week to homeowners
    1. Two violations with our attorney
    2. Non-approved doors color – second letter sent
  4. Golf Cart Community – our subdivision would need 75% vote in favor of making Cambridge a golf cart community per the city of Fishers
    1. We’ll include a letter with the packet for the annual meeting this year explaining what becoming a golf cart community entails and see if there is any interest in becoming one

Next Meeting – Aug 1st @ 6:30pm

Meeting was adjourned at 8:13pm

Cambridge Meeting Minutes - May 2016

Cambridge Property Owners Association

May 10, 2016

Board of Directors Meeting

The meeting was called to order at 6:30pm at the home of Al Morey.  Board member attendees included Al Morey, Rachel Quade, Chuck Miller, Chris Nevogt, & Michael Welch.

  1. Financials
    1. Ed Merchant Report

 

4-30-16 3-31-16
Cash in Bank $70,450.72 $81,681.52
Replacement Reserve
General $40,934.92 $39,670.20
Mailbox $55,847.96 $55,014.96
Docks $50,193.08 $48,674.02
Total Reserve $146,975.96 $143,359.18
Total Cash Assets $217,426.68 $225,040.70

 

  1. Social Update
    1. Garage Sale – this weekend – Mike put signs out
    2. First Friday – Signs  – Mike W
      1. June 3rd – Board members be there at 5:30pm to help set-up
        1. Band – Dog Bite Mike
        2. Food Trucks – Kona Ice, Simeri’s
        3. Signs – Mike W
      2. July 1st
        1. Band – Brett Wiscons Trio
        2. Food Trucks – Kona Ice, Simeri’s
        3. Signs – Mike W
  • August 5th
    1. Band –
    2. Food Trucks –
    3. Signs – Mike W
  • Delinquencies (Delinquency Summary as of April 30th)
  1. Account Notes – Account Notes from April 1st – today were reviewed by the board
  1. Bids/ Contracts/ Updates
    1. Gazebo
      1. Kinder electric – electric hook up is complete
    2. Water Ridge Dock – electric re-wire is complete
    3. Entryway Walls on 96th St – falling down per Ken-Cut. Al made a motion to have Ken-Cut rebuild the walls. Mike seconded. Motion passed unanimously.
    4. Common area/gazebo by water – Al made a motion to remove two overgrown evergreens, level sidewalk, re-paint the small gazebo. Chuck seconded. Motion passed unanimously.
    5. Picnic Tables – Rachel is going to go to the park tomorrow to see
    6. Fire pit – Ken-Cut was going to install a steal ring. Dan will follow-up.
  1. GLC – The board continues to have open dialog with the folks at the GLC to see if we can help them get info out to residents about Geist water treatment

Next Meeting – June 28th @ 6:30pm

Meeting was adjourned at 7:46pm

Cambridge Meeting Minutes - March 2016

Cambridge Property Owners Association
March 14th, 2016
Board of Directors Meeting
The meeting was called to order at 7pm at the IYC.  Board member attendees included Al Morey, Chuck Miller, Chris Nevogt, Pat Carlini-Miller, Ed Merchant, Michael Welch, and Dan Quigley (Kirkpatrick)

  • Financials
    • Ed Merchant Report
2-29-15 1-31-15
Cash in Bank $120,802.12 $110,587.58
Replacement Reserve
General $43,376.97 $46,327.74
Mailbox $54,181.96 $53,348.96
Docks $47,154.30 $45,571.30
Total Reserve $144,713.23 $145,248.00
Total Cash Assets $265,515.35 $255,835.58
  • Delinquencies
    • 9 trash suspension letters sent to delinquent accounts
  • Account Notes – Notes from Jan 1st – today were reviewed by the board
  • GLC – meeting at the Yacht Club March 22nd at 7:00 pm
  • Bids/ Contracts/ Updates
    • Gazebo – pictures are in new Directory
      1. Ken Cut – grounds repaired
      2. Kinder electric – electric will be hooked up this month
    • Water Ridge Dock – replacement of Dock Wiring – Kinder
  • Social Events
    • Easter Egg Hunt – Eggs are being delivered to Pat’s house. We have a bunny! Pat is going to get cookies and juice boxes and will bring a table to set-up in the gazebo. All board members/volunteers please meet at the park at 12:30pm to set-up.
  • First Friday Summer Concerts – Chris got pricing from a number of bands. Pat is going to circle back with the bands to see if she can get a break on pricing since she knows some of the artists. Chris made a motion to spend $2,500 on bands this year. Ed seconded. Motion passed unanimously.
  • Miscellaneous
    • Still collecting emails. We have emails for 300 out of 383 homes/lots
    • Trash Cans – 13 Trash can violation letters sent out
    • Lights – 65 letters sent to homeowners with yard lights out
  • Next Meeting – April 19th @ 6:30pm

Meeting was adjourned at 8:07pm

Cambridge Meeting Minutes - February 2016

Cambridge Property Owners Association
March 14th, 2016
Board of Directors Meeting
The meeting was called to order at 6:30pm at the home of Chris Nevogt.  Board member attendees included Al Morey, Rachel Quade, Chuck Miller, Chris Nevogt, Pat Carlini-Miller, Ed Merchant, Michael Welch, and Dan Quigley (Kirkpatrick)

  • Financials
    • Ed Merchant Report
      • Dock Reserves have been split into four accounts this month
      • Tax return is completed
1-31-15 12-31-15
Cash in Bank $110,587.58 $73,554.46
Replacement Reserve
General $46,327.74 $75,461.92
Mailbox $53,348.96 $52,515.96
Docks $45,571.30 $43,996.30
Total Cash Assets $255,835.58 $245,528.64
  • Delinquencies
    • 61 Homes assessed a late fee of $40.00
  • Account Notes
    • Account Notes specific to Cambridge business from Dec 1st – February 15th were reviewed
  • Bids/ Contracts/ Updates
    • Snow Update – $6,424.80 in January
      1. Salt = ¼, 1/10, 1/11 (2 times), 1/12, 1/13, 1/17, 1/21
      2. Plow – 1/10, 1/12, 1/20
    • Gazebo – pictures are in new Directory
        1. Ken Cut – Pricing and drawing for landscape was reviewed. Al made a motion to do the work as quotes. Mike seconded. Motion passed unanimously.
    • Water Ridge Dock – replacement of Dock Wiring – Kinder – Feb
    • 2016 Directory – sent to printer last week
  • Miscellaneous
    • Still collecting emails. We have emails for 298 out of 383 homes/lots
    • Date for Easter Egg Hunt is 1pm on Sunday March 20th
    • Date for Cambridge Garage Sale is Saturday May 14th starting at 8am
    • Chris will have Justin send out an email blast with the dates above and other spring reminders. Dan will get Chris the spring reminders letter.
    • Chuck will send out info for an upcoming GLC meeting to include in the next email blast
    • Instead of the 4th of July Parade and Party we are going to have food trucks and a concert the first Friday of June, July & August. Chris will include this info in the email blast as well.

Next Meeting – March 14th @ 6:00pm and maybe do it at the IYC in conjunction with the dock owners meeting.

Meeting was adjourned at 7:37pm

Cambridge Meeting Minutes - January 2016

Cambridge Property Owners AssociationJanuary 26, 2016Board of Directors Meeting The meeting was called to order at 6:30pm at the home of Al Morey.  Board member attendees included Al Morey, Rachel Quade, Chuck Miller, Chris Nevogt, Michael Welch, and Dan Quigley (Kirkpatrick)

I. Financials

  • Chuck Miller Report for 2015
1-1-15 12-31-15
Cash in Bank $49,676.34 $73,554.46
Replacement Reserve
General $68,566.81 $75,461.92
Mailbox $42,023.96 $52,515.96
Docks $28,588.30 $42,671.30
Total Reserve $139,179.07 $170,649.18
Total Cash Assets $188,855.41 $244,203.64
  • Pre-Paid refund letters – 89 Homes – $9,198.00 in credits
  • Dock Reserves will be split into three accounts this month

II. Delinquencies – only 3 owners are delinquent totaling $3,674.75

III. Bids/ Contracts/ Updates

  1. Gazebo – pictures will be in the new Directory
    • Ken Cut – will be getting price together to fix landscaping
  2. Water Ridge Dock – replacement of Dock Wiring – Kinder – Feb
  3. Directory – Couple of changes need to be made to text after tonight – i.e. Officers and a couple new pictures

IV. Miscellaneous

  1. Still collecting emails. We have emails for 241 out of 383 homes/lots. Dan can check with Justin to see what emails we have in the MailChimp database and get both up to date.
  2. There was a petition signed by a few homeowners received at the annual meeting asking the board to install a new fence along Olio Rd. This is not something the current board is willing to pursue mainly because the HOA does NOT own that property. At one time in the past some of the board members wanted to add about $20,000 worth of trees along Olio Rd in order to “replace the fence with trees”. It was approved by that board (3 of the 5 members at that time also happened to live on property that backed to Olio Rd).

November 29th – 2011 – Board Meeting Minutes

Olio Road Fence

Dave Wyser made a motion to amend the board’s previous decision regarding the fence along Olio Road to incorporate that when a fence is in disrepair, it is the homeowner’s responsibility to repair or remove it at their own expense. In the event that the homeowner fails to remove or repair the fence in disrepair, the association will remove it at the homeowner’s expense. Al Morey seconded the motion. The motion passed unanimously

  • The water company is supposed to start dredging Geist in March.

Next Meeting – Feb 16th @ 6:30pm

Meeting was adjourned at 7:30pm

Meeting Minutes Archive

Covenants & Bylaws

Making Any Home Improvements?

Please be sure to submin the Architectural Review Request Form. Submit to Dan Quigely or fax to 317-594-5717.

Before you submit the review form make sure you review the guidelines also.

Update your directory information

To update your information in the directory, fill out the form found on this page.

Heavy Trash Pick-Up Available

With our Republic trash collection service, each homeowner may utilize one bulk item pick-up per month. To arrange this, simply give Republic a 48-hour notice prior to that week’s trash pick-up by calling 317-917-7300. The service is between 6am-6pm (it may not be picked up at same time as regular pick-up).

Springs of Cambridge

Springs of Cambridge