2017 Cambridge HIA Meeting Minutes

Cambridge Annual Meeting Minutes - 2017

Cambridge Property Owners Association 2017 Annual Meeting

The annual meeting was called to order at 7:00 at the Indianapolis Yacht Club. Board member attendees included board members, Marvin Brown, Pat Carlini-Miller, Keith Matthews, Nick Weybright, Angela Istrowski and Cory Collins. Guest: Dan Quigley of Kirkpatrick management

55 homes represented – 25 in person – 30 by proxy

1. Call To Order
2. Geist Patrol Presentation

  1. Stats (monthly call log) and safety tips were passed out for review
  2. If you see something say something. Geist Patrol numbers were passed out. Call anytime.
  3. Vacation checks are available through Geist Patrol

3. Review and Approval of 2017 Annual Meeting Minutes

a. Marvin Brown made a motion to approve the 2016 Minutes. Cory Collins seconded. Motion passed unanimously.

4. Treasurers Report – Marvin Brown

a.

b.

5. 2017 a.

b. c.

There was discussion about mailbox replacement and the funds collected for that project
The 2017 Reserve Study was discussed and Cambridge is in good financial condition.

Budget – Dan Quigley
Dues stayed at $700, extra $300 for deeded docks Main project for next year is going to be replacing Streetsigns.
Pat Carlini-Miller made a motion to approve the 2018 Budget. Nick Weybright seconded. Motion passed unanimously.

6. Committee Reports – Pat Carlini-Miller
a. Architectural Control – 8 reviews in 2017

b. Landscape
i. Christmas Lights should be up right after

Thanksgiving c. Social

i. The board sponsors an annual Easter egg hunt at the park, summer concert series (Fridays spread out through the summer), and Santa Sleigh Visits. Please contact the board if you would like to volunteer with helping out at any of these events.

d. Website

  1. www.springsofcambridge.com
  2. Visit the website to see the upcoming events, signup for the newsletter, architectural review form, CCRs, etc

e. 2017 Mailbox Replacement 7. Election of Directors

a. The following people were elected for the 2017 board i. MarvinBrown

ii. Pat Carlini-Miller iii. WadeEtheridge iv. KeithMatthews

v. NickWeybright vi. CoryCollins

vii. Stephanie Mcallister 8. Open Discussion

  1. It was mentioned that many lamppost lights are out. It’s the homeowners’ responsibility to maintain the lampposts.
  2. The speed limit on Springstone is always violated. We can’t do speed bumps or stop signs per county road guidelines. Geist Patrol will put out the speed reader if requested. Possible speeding signs will be installed in 2018

9. Adjournment @ 8:05m

Cambridge Meeting Minutes - June 2017

Cambridge POA Board of Directors Meeting

Meeting Minutes

June 7th, 2017

Meeting called to order at 6:00pm

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins were in attendance.  Dan Quigley from Kirkpatrick Management.

  1. Financials (emailed to Board members ) –
    1. 11 homeowners getting final notice
  1. Review Notes Report (Notes from April 1st – today)
  • Violation Report – 29 violations sent out May 2nd
    1. Today – 9 new violations
  1. Bids/ Contracts/ Update

 

  1. Republic Trash/ Recycle Contract – Approved 6 – 0

$12.85/home per month

2 years rate firm

3 carts any mix trash and recycling (trash serviced one time per week – recycle serviced every other week)

1 free bulk item per month per home

No cart or delivery charges

Tentative:

October start date for recycle to be included in Master Service Agreement

Direct billing to residents will be canceled effective September 30, 2017 (address list to be provided to Republic)

 

  1. 2017 Mailbox project –
    1. Phase 1 – Complete – 84 boxes replaced
    2. Phase 2 – 50% complete today – 85% complete by weekend
  1. Old Business
  1. Speeding on Springstone – 3 way stop – Rocky Pointe and Springstone

“This item has been added to the June 13th Transportation Committee which is comprised of representatives from Fishers Police, Fishers DPW, Dept. of Engineering, Fishers Fire Dept. and Planning. You will receive a response as to the decision after the meeting.” – Richard Bassett – Traffic – Department of Engineering

  1. Date for next meeting: July 6th – 6:00

Cambridge Meeting Minutes - May 2017

Cambridge POA Board of Directors Meeting

Meeting Minutes

May 16th, 2017

 

Meeting called to order @ 6:00

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins. Also in attendance – Kelsi Santana and Dan Quigley from Kirkpatrick Management.

 

  1. Homeowner Open Session – Homeowner from Springstone came to discuss lawn care in Cambridge.

 

  1. Geist Patrol Report – Officer gave report on Cambridge – overall quiet

 

  • Financials (emailed to Board members last week) – Approved 6 – 0
  1. Reviewed Notes Report (Notes from March 1st – May 16th)
  1. Violation Report – 29 violations sent out May 2nd
    1. 15 Trash Can Violations
    2. 14 Boat Violations
  1. Bids/ Contracts/ Update

 

  1. 2017 Mailbox project –
    1. Phase 1 – Complete – 84 boxes replaced
    2. Phase 2 – starts week of May 30th
  1. PJE – “As of now, we are on track at Cambridge. The only thing I noticed was about 7-8 spruce trees that I will be keeping an eye on over the next couple of months. They appear to be in rapid decline. There are a few at the park and a couple at the 96th street entrance. In my opinion they are too far gone to make a good recovery (one being the one that fell a couple weeks back that we had to re-stake). You might ask if they would like to consider replacing these as they die. Other than that, we are good and on schedule!” – Phil

 

  1. Street Cleaning – completed 5/2 and 5/3

 

  • Old Business
  1. Summer Concert Series – Keith and Cory
    1. Port o let , Signs and Clean up– Dan Q
  1. Street Signs – Quote from the Streetscape Company
    1. City of Fishers said there can be one sign for Stop and Street signs.
  • New Business –
    1. Speeding on Springstone –
      1. KMC was asked to approach city about official study on putting a stop sign at the corner of Springstone and Rocky Point

Meeting Adjourned at 8:06 pm

Cambridge Meeting Minutes - April 2017

Cambridge POA Board of Directors Meeting

Meeting Minutes

April 12th, 2017

 

Meeting called to order at 6:30pm

 

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins and Angela Ostrowski. were in attendance.  Dan Quigley from Kirkpatrick Management.

Approximately 10-15 homeowners also attended

  1. Financials (emailed to Board members) – tabled for next meeting
  1. Review Notes Report (Notes from March 1st – April 12th) – tabled for next meeting
  • Bids/ Contracts/ Update

 

  1. 2017 Mailbox project – Contract Completed
    1. Phase #1 – Complete – 84 boxes replaced
    2. Homeowners voiced opinion that all boxes be replaced this year. Board agreed. KMC will get project completed this summer

 

  1. Old Business
    1. Reserve Study – review not discussed – tabled for next meeting
    2. Summer Concert Series – Keith and Cory coordinated
      1. Dates – June 3rd, July 14th, August 4th
  1. New Business –
    1. Speeding on Springstone –
      1. Homeowners talked about speeding in Cambridge. KMC was asked to get Geist Patrol to put out speed station to help homeowners know they need to slow down.
    2. Geist Lake Coalition – Keith Matthew
      1. Keith spoke briefly about the benefits of the GLC and its positive effect on Cambridge POA.
    3. Easter Egg Hunt – Pat Carlini reported
    4. Street Signs – Quote from the Streetscape Company
      1. Homeowner had idea for other bidders
    5. Street Cleaning – Power sweep streets – $1,000.00
      1. Approved by board

Meeting adjourned at 8:30pm

Cambridge Meeting Minutes - March 2017

Cambridge POA Board of Directors Meeting

Meeting Agenda

March 6th, 2017

 

Meeting called to order @ 6:30

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins and Angela Ostrowski were in attendance.  Dan Quigley from Kirkpatrick Management

  1. Approve Minutes of February meeting – 7 – 0
  1. Financials (emailed to Board members – 3/03/2017)
    1. Approved by board 6 – 0
  • Review Notes Report (Account Notes from February 1st – March 6th)
  1. Bids/ Contracts/ Update
    1. Liability Insurance –
      1. Erie – $2,921.00 – stayed the same – still competitive

 

  1. 2017 Mailbox project – Work In progress
    1. “We should be 75 – 85% complete.  We had to get more boxes ordered and powder coated. They came damaged from the factory. We hope to have the last 15 done by next Friday.” Joe Benjamin – Mailbox Solutions
  1. Landscape Contract –
    1. Ken Cut – Ken completed some work prior to Feb 15th dismissal
      1. Redefine Beds clean out debris in prep for Mulch – $2,700.00
      2. Tree & Shrubbery Treatment –Dormant Oil – $750.00
      3. Spring Clean-up – $250.00
    2. PJE – Contract signed – meet with them Tuesday AM
  • Board agreed to ask PJE to make have his bid reflect credit for work completed by Ken Cut
  1. Reserve Study –
    1. RSI – started study – should have first draft at April Meeting

 

  1. Other Business
    1. Street Signs – project reviewed – pricing will be considered before 2018 contract – brought up at April Dock/Neighborhood Meeting
    2. Deeded Dock Owners Meeting
      1. Have it April 12th @ Yacht Club
  1. Date for next meeting: April 12th @ Yacht Club – invite whole neighborhood

 

Meeting Adjourned at 8:05pm

Cambridge Meeting Minutes - February 2017

Cambridge POA Board of Directors Meeting

Meeting Agenda

February 6th, 2017

 

Meeting called to order @ 6:30

In attendance: Wade Etheridge, Marvin Brown, Pat Carlini, Nick Weybright, Keith Matthews, Cory Collins and Angela Ostrowski. were in attendance.  Dan Quigley from Kirkpatrick Management.

  1. Minutes of January meeting – approved 7 – 0
  1. Financials (emailed to Board members – 2/03/2017)
  • 72 Homeowners late on assessment (61 last year) – notice go out this week.
  • Financials approved 6-0
  • Review Notes Report (Account Notes from January 1st – February 6th) – reviewed by board
  1. Bids/ Contracts/ Update
    1. New D and O Insurance – Contract signed
    2. Additional D and O added – Erie Insurance D and O has been canceled

 

  1. 2017 Mailbox project – Contract Signed at January Meeting
    1. 82 mailboxes being fabricated and installed during February/March
    2. Mailboxes rated best to worst – these 82 were the worst
  1. Landscape Contract –
    1. PJE contract formally signed for 2017
  1. New Business
    1. Reserve Study – Two bids for your reviewed
      1. RSI –
      2. Reserve Specialists

Meeting: Adjourned at 8:05pm

Cambridge Meeting Minutes - January 2017

Cambridge POA Board of Directors Meeting

January 11th, 2017

In attendance: Marvin Brown, Pat Carlini Miller, Wade Etheridge, Angela Ostrowski, Keith Matthews, Nick Weybright, Cory Collins.

Guest – Dan Quigley, Kirkpatrick management

 

Meeting called to order at 6:05pm

  1. Geist Patrol opened the meeting with a report on the Cambridge neighborhood.
  1. Minutes of November meeting – approved
    1. Annual Meeting – on website
  • Financials – approved
  • Coupons were mailed out 1st half of December
  • Payments Due – January 1st and July 1st
  • Payments Late – February 1st and August 1st ($40.00)
  • Wade Etheridge asked for KMC to get pricing on a new reserve study.
  1. Delinquencies (Delinquency Summary as of 12/31/2016 )
  1. Notes Report was reviewed by Board
  1. Bids/ Contracts/ Update
    1. D and O Insurance – Board voted to raise the D and O insurance

There is now 2 Million additional with a $2,500.00 deductible. 

 

  1. 2017 Mailbox project –
    1. 84 Mailboxes in Bad shape in need of immediate replacement. There were three bids reviewed in the November meeting and Mailboxes etc. had the best pricing.  The board voted to change out 84 mailboxes for $6,300.00.  The board also voted that if someone had their mailbox changed out in the last year the HOA would refund them $75.00
  1. Landscape Contract –
    1. Board reviewed bids from Bam, Brightview, GT Services, Ken Cut and PJE. They will make a decision next meeting.
  • Meeting Adjourned at 7:30pm

Springs of Cambridge

Springs of Cambridge