2014 Cambridge HOA Meeting Minutes

Cambridge Meeting Minutes - 2014 Annual Meeting

Property Owners Association
Annual Meeting
November, 2014
The annual meeting was called to order at 7:00 at the Indianapolis Yacht Club. Board member attendees included Al Morey, Rachel Quade, Chuck Miller, Christine Nevogt, Kara Reibel, Michael Welch, Dan Quigley (Kirkpatrick).

26 homes represented – 23 in person – 3 by proxy

  1. Call To Order
  2. Geist Patrol Presentation (Mike Johnson)
    • There has been reported theft in the area. Keep your doors and cars locked. Do not have any valuables in your car. Remember to close your garage doors and never let anyone into your home that you don’t know!
    • If you see something that looks out of place, PLEASE call NP immediately. The numbers are listed on the Cambridge website.
    • Vacation checks are still a valuable resource for residents. You can call NP or go on their website to register for a vacation check: http://geistpatrol.com/
  3. Review and Approval of 2014 Annual Meeting Minutes
    • Al Morey made a motion to approve the 2013 minutes. Rachel Quade seconded. Motion passed unanimously.
  4. Treasurers Report (Chuck Miller)
    • Cambridge continues to be in a solid financial position in both the operating and reserve accounts.
    • Cash-on-Hand as 10-31-14: Operating Account = $43,425.38 & Reserve Accounts = $135,696.64
    • Major 2014 budget variances: Snow Removal over by $9,000 & Bad Debt write-off $6,000
    • 5 property owners have delinquent dues = $7,135.25
    • Reserve Account Expenses: Trees at 96th Street Entrance $6,276.41 & Deeded Dock Improvements $13,130
  5. 2015 Budget (Chuck Miller)
    • Copy of budget was sent to homeowners.
    • Al Morey made a motion to approve the 2015 budget. Kara Reibel seconded motion. Motion passed unanimously.
  6. Committee Reports
    • Architectural Control (Al Morey)
      • If you are considering any exterior changes to your home, please fill out the architectural request form on the Cambridge website. We updated the form this year. It is important that any changes are in accordance with our covenants and restrictions. The review board has 30 days to provide a response, but the turnaround time is generally much quicker and usually no more than 2 weeks.
    • Landscape (Kara Reibel)
      • We got a lot of positive feedback on the flowers this year. The large pines at the 96th Street entrance were dying so we had to replace all of them.
    • Park (Christine Nevogt)
      • Not much happened in 2014 since we replaced the park equipment last year. In 2015 we removing the old sand volleyball court and installing a new pavilion. If you have any other suggestions for the park please contact a board member or Dan Quigley (Kirkpatrick).
    • Social (Rachel Quade)
      • The board sponsors an annual Easter egg hunt at the park, 4th of July parade and party (the largest family event), Oktoberfest (adults only), and Santa Sleigh Visits. Please contact the board if you would like to volunteer with helping out at any of these events. They are a ton of fun!
    • Newsletter (Kara Reibel)
      • We are not going to be doing a newsletter any longer since we are now using MailChimp to send out information. You can sign of to receive email on the Cambridge website and on-click unsubscribe at anytime.
    • Website (Christine Nevogt)
      • www.springsofcambridge.com
      • Our website is meant to be a resource for residents to find all board meeting minutes, covenants and restrictions, safety reports and other information, as well as photos, social agenda, contact information and current updates.
    • Open Discussion
      • Deeded docks are not covered under the associations insurance policy. It would fall under the homeowners policy.
  7. Election of Directors
    • Chuck Miller
    • Rachel Quade
    • Christine Nevogt
    • Al Morey
    • Kara Reibel
    • Pat Carlini-Miller
    • Michael Welch
    • Edward Merchant
  8. Al Morey made a motion to accept all board members as written for the 2015 Cambridge Board of Directors. Christine Nevogt seconded the motion. Motion passed unanimously.
  9. Adjournment – Meeting was adjourned at 7:56.

These minutes were submitted by Christine Nevogt

Cambridge Meeting Minutes - October 21 2014

October Property Owners Association
October 21st, 2014
Board of Directors Meeting
The meeting was called to order at 6:30 at Al Morey’s house. Board member attendees included Al Morey, Chuck Miller, Chris Nevogt, Michael Welch, and Dan Quigley (Kirkpatrick)

Financial Report – Chuck Miller


Cash in Bank
Replacement Reserve
General
Mailbox
Docks
Total Reserve
Total Cash Assets
August 30, 2014
$90,106.68

$64,115.07
$39,520.96
$25,938.30
$129,574.33
$219,681.01

September 31, 2014
$61,011.52

$63,494.81
$ 40,353.96
$25,938.30
$129,938.30
$190,798.59

  • 8 Property Owners are delinquent with dues totaling $7,975.25

Oktoberfest – Follow up; event was very successful!

Delinquencies – Judgments on all 3 delinquencies over 120

  • Trash pick-up has been stopped on the remaining

KMC Group – Weekly Grounds pick up

  • Re-paint the black “Cambridge” and power wash seal the entrance walls in Nov.

Insurance – to double the D & O insurance it would be an additional $994.00 per year. Chuck made a motion to purchase the additional coverage. Mike seconded. Motion passed unanimously.

Landscaping – Pine tree is dead at 96th St entrance

Mailboxes – JD Peeler – doesn’t want to work with Fischer Homes so we’re going to take over the mailboxes and have the builders order them through KMC and then we’ll hire JD Peeler

Westfield Lighting – Pole lights are not kept in stock so it’s currently a 4-6 week lead-time. Al is going to call them to see they will start to stock a few for all of the new construction.

Correspondence

  • 6 trailer letters sent this month
  • Call log/ Action List since last meeting attached

Neighborhood Directory – Mike Welch – final proof next week

  • 68 homes have updated their information via website
  • Books delivered with Annual Meeting Notices
  • New pictures included

2015 Budget –

  • Homes pay                $735.00
  • Vacant Lots pay       $455.00
  • Docks pay                 $300.00
  • Mike made a motion to add a line item for a $500 donation to the GLC fireworks. Chris seconded. Motion passed unanimously.

Annual Meeting – November 18th, 2014

  • Chuck is going to check with the Yacht Club to make sure that date is open

Next Meeting – Nov 13th 2014, 6:30pm @ Al’s house

Meeting was adjourned at 7:41pm

Cambridge Meeting Minutes - August 26 2014

Cambridge Property Owners Association
August 26th, 2014
Board of Directors Meeting
The meeting was called to order at 6:30 at Al Morey’s house. Board member attendees included Al Morey, Rachel Quade, Chuck Miller, Chris Nevogt, Michael Welch, Pat Carlini–Miller and Dan Quigley (Kirkpatrick)

Financial Report – Chuck Miller


Cash in Bank
Replacement Reserve
General
Mailbox
Docks
Total Reserve
Total Cash Assets
June 30, 2014
$40,258.08

$74,709.54
$37,854.96
$21,027.65
$133,592.15
$173,850.23

July 31, 2014
$81,826.02

$62,856.07
$38,687.96
$23,088.30
$124,632.33
$206,458.35

  • Reserve Account Expenditure: $13,130 for walk-way repairs at Chrisfield & Water Ridge Docks (adjustment will be made out of Dock Account)
  • 77 Property Owners have delinquent dues totaling  $33,226.25

Website Report – Christine Nevogt

  • Justin is doing a great job getting things posted right away and sending emails out!

Oktoberfest – Chris will email the assignment spreadsheet to everyone. We are going to meet at 8pm on Monday Sept 29th to hang the lights.

Delinquencies – Judgments on all 3 delinquencies over 90

  • 54 homes charged late fee, 20 remain unpaid today
  • 4 homes are paid in full but didn’t pay late fee
  • Trash pick-up will be stopped on the 20 remaining unpaid as of tomorrow

Section #9 and #10

  • Dan did receive some complaints about construction traffic last week

KMC Group – Weekly grounds pick up

  • Reviewed quote for power washing walls
  • New sign at Golden Ridge Dock

Creekside sidewalk – A-1 concrete leveling finished up July 29th

12999 Rocky Point Road – no new news

  • The mortgage company has applied to the court for a foreclosure decree. The Judge might issue a foreclosure decree soon, or might wait for a while to give the owner some more time to respond.

Ken Cut – contract up this year. Dan is going to see if they will renew with the same pricing for the next three years and get other bids as well.

Dock Report – no dock report

Springstone Road and Olio Road Entrance

  • Ken cut bored hole and ran irrigation
  • Kinder electric has everything hooked up as far as lights

Correspondence

  • 7 trailer letters sent last week
  • 10 mailbox letters sent
  • Reviewed Call log/ Action List since last meeting

Mailboxes – We are considering getting the mailboxes (just the box, not the post) all replaced in 2015. Dan is going to check the records to see when they were installed – the estimated timeframe to replace was 5-7 years.

Neighborhood Directory – Mike Welch

  • 55 homes have updated their information via website
  • Books delivered with Annual Meeting Notices
  • September 15th deadline
  • Dan is going to get some updated photos for the directory

Ninestar– Cutting down multiple dead ash trees at 96th Street entrance

  • Cutting down just a couple trees at Olio

Pavilion – Al Morey got a quote and is going to get more to compare with.

  • Suggestions to enhance the pavilion:
    1. run electric to the pavilion
    2. add a fireplace
    3. add a bar

Next Meeting – Sept 23rd 6:30pm @ Al’s house

Meeting was adjourned at 7:48pm

Cambridge Meeting Minutes - July 22 2014

Cambridge Property Owners Association
July 22nd, 2014
Board of Directors Meeting
The meeting was called to order at 6:30 at Al Morey’s house. Board member attendees included Al Morey, Rachel Quade, Chuck Miller, Chris Nevogt, Michael Welch, Kara Reibel, and Dan Quigley (Kirkpatrick)

Financial Report – Chuck Miller


Cash in Bank
Replacement Reserve
General
Mailbox
Docks
Total Reserve
Total Cash Assets
April 30, 2014
$65,759.98

$80,502.54
$36,188.96
$21,110.69
$137,802.19
$203,562.17

June 30, 2014
$40,258.08

$74,709.54
$37,854.96
$21,027.65
$133,592.15
$173,850.23

    • Reserve Account Expenditures: June tree removal and replacement at 96th Street entrance cost $6,807.50

Website Report – Christine Nevogt

      • The new site is up and running. If you have any requests to add/change items send an email to Chris.
      • Chris will have Justin add the welcome letter to the documents page on the site.

Newsletter – Kara Reibel

      • Kara is going to get a newsletter sent out reminding folks about trash pick-up and bulk/large trash items, etc

Delinquencies – Judgments on all 3 delinquencies over 90

      • 3 other homes turned over for collection
      • Trash pick-up has been stopped on 6 homes

Section #9 and #10

      • Construction entrance has opened up and builders and developer have been asked to direct all traffic there.
      • Large 4’ x 4’ signs are up and smaller wooden sign at entrance
      • Extra neighborhood patrol – 6/9/2014

KMC Group – Weekly grounds pick up

Creekside sidewalk – A-1 concrete leveling scheduled for July 29th

12999 Rocky Point Road – petition response sent – nothing back

Ken Cut – Ash Borer treatment complete

      • 96th street trees have been completed

Dock Report

      • Chrisfield Docks – walkway completed week of 6/9/14
      • Golden Ridge Docks – power washing and staining completed 6/30/2014
        • Still waiting on new gate sign
      • Water Ridge Docks – walkway completed week of 6/9/14

Springstone Road and Olio Road Entrance

      • Ken cut bored hole and ran irrigation
      • Kinder electric has everything hooked up as far as lights

Correspondence

      • 2 trailer letters sent last week
      • Certified letter sent to home on Golden Ridge
      • Call log/ Action List since last meeting
      • 254 Cambridge Business Emails since last meeting

Mailboxes – below addresses will need to get new mailboxes b/c these residents have incorrect boxes (color and/or font doesn’t match)

      • 13797 Beam
      • 10434 Austin
      • 10572 Aeronica
      • 13635 Kingston
      • 13622 Kingston
      • 10269 Springstone
      • 10281 Springstone
      • 10240 Springstone
      • 10233 Springstone
      • 13006 Rocky Point

Cambridge Boat Dock Guidelines

      • Attorneys have reviewed the guidelines and approved them as written
      • Kara found a couple grammatical errors in the guidelines and Dan is going to send a corrected copy to post with the minutes.
      • Al made a motion to pass the guidelines with the noted changes. Kara seconded. Motion passed unanimously.

Neighborhood Directory – Mike Welch

      • Signs at entrances
      • Website sign up
      • Books to be delivered with Annual Meeting Notices
      • September 15th deadline

Pavilion – Al Morey

      • Al is still waiting on pricing. He will follow-up to see if it is possible to have it built in time for Oktoberfest (first Sat in October).

Next Meeting – Aug 26th 6:30pm @ Al’s house

Meeting was adjourned at 8:13pm

Cambridge Boat Dock Guidelines can be read here.

Cambridge Meeting Minutes - June 3 2014

Cambridge Property Owners Association
June 3rd, 2014
Board of Directors Meeting
The meeting was called to order at 6:30 at Al Morey’s house. Board member attendees included Al Morey, Rachel Quade, Chuck Miller, Chris Nevogt, Michael Welch, Pat Carlini–Miller, and Dan Quigley (Kirkpatrick)

Financial Report – Chuck Miller/Al Morey


Cash in Bank
Replacement Reserve
General
Mailbox
Docks
Total Reserve
Total Cash Assets
March 31, 2014
$89,181.68

$79,225.86
$35,355.96
$21,148.99
$135,730.81
$224,912.49

April 30, 2014
$65,759.98

$80,502.54
$36,188.96
$21,110.69
$137,802.19
$203,562.17

      • Snow removal was over budget by $12,874.85

Delinquencies – Judgments on all 3 delinquencies over 90

      • 5 other homes turned over for collection
      • Trash pick-up has been stopped on 8 homes

July 4th Party Review – June 27th

      • Chris will email spreadsheet with assignments to everyone.
      • Meet at 4pm to set-up

Website Report – Christine Nevogt

      • Sent Justin a request for some changes and to add photos to the website. Will ask if he can have the new site up and running by the end of June.

Section #9 and #10

      • Construction entrance has opened up and builders and developer have been asked to direct all traffic there.
      • Three large 4’ x 4’ signs are up, nice sign for entrance goes up Friday
      • Neighborhood patrol will try to direct construction traffic away from entrances
      • Al made a motion to have an Geist Patrol officer by the entrances for a day to help direct construction traffic (will pay extra if needed). Mike seconded. Motion passed unanimously.

KMC Group – Weekly Grounds pick-up

Kinder Electric – Lighting has been moved at 96th street entrance.

Creekside sidewalk – A-1 concrete leveling scheduled this month

12999 Rocky Point Road – The board received a petition from residents on Rocky Point regarding the poor condition of 12999 Rocky Point.

      • Chuck made a motion to take the petition and our draft response to legal counsel for review prior to mailing the response. Rachel seconded. Motion passed unanimously.

Ken Cut – Ash Borer treatment proposal attached. Al made a motion to treat the trees. Chris seconded. Motion passed unanimously.

      • 96th street tree quote is attached for the new pines.

Dock Report

      • Chrisfield Docks – John Osbourne
        • walkway – Meyers Concrete – scheduled to start 6/9/14
      • Golden Ridge Docks – Steve Crane
        • Deaton will be power washing and staining
      • Water Ridge Docks – Christine Nevogt
        • walkway – Meyers Concrete – scheduled to start 6/9/14

Correspondence

      • Fischer Homes
      • Trailer letters sent
      • Trash can letters out this week

Garage Sale

      • Chuck suggested extending the time past noon or not have a ending time so residents can choose how long they want to have their own sale.

Additions to Restrictions

      • Our attorneys wrote up additions to our Cambridge Boat Dock Guidelines. Al made a motion to adapt these additions. Chuck seconded. Motion passed unanimously.

Next Meeting – July 22nd – 6:30pm

Meeting was adjourned at 8:15pm

Cambridge Meeting Minutes - April 22 2014

Cambridge Property Owners Association
April 22nd, 2014
Board of Directors Meeting
The meeting was called to order at 6:30 at Al Morey’s house. Board member attendees included Al Morey, Rachel Quade, Chris Nevogt, Pat Carlini –Miller, and Dan Quigley (Kirkpatrick)

Financial Report – Chuck Miller/Al Morey


Cash in Bank
Replacement Reserve
General
Mailbox
Docks
Total Reserve
Total Cash Assets
February 28, 2014
$120,915.30

$77,948.93
$34,522.96
$20,737.41
$133,209.30
$254,124.60

March 31, 2014
$89,181.68

$79,225.86
$35,355.96
$21,148.99
$135,730.81
$224,912.49


Delinquencies – Judgments on all 3 delinquencies over 90

      • 5 other homes turned over for collection
      • Trash pick-up has been stopped this week
      • Going forward once a homeowner is 30 days past due we’ll sent out a letter reminding them that trash will be turned off if not paid

Website Report – Christine Nevogt

      • Justin has a development site setup separate from the existing site. This way the existing site can stay up while we work on the new one. We should have something to review next month that looks like a functioning site.
      • Kara uses the email [email protected] to email the newsletter so we’ll have Justin renew it.

Neighborhood Events

      • Garage Sale on Sat May 31st from 8-noon. Dan is going to look into renting 2 large signs for the Olio and 96th St entrance and also put a few smaller signs out along Springstone.
      • 4th of July Parade – June 27th

Section #9 and #10 –

      • Construction entrance has opened up and builders and developer have been asked to direct all traffic there
      • Three new signs going up

KMC Group – Weekly Grounds pick-up

Dock Report – Spring Dock Meeting – Dock Captains

      • Chrisfield Docks – John Osbourne
        • walkway – waiting for one last bid
      • Golden Ridge Docks – Steve Crane
        • bids for power wash and stain
      • Water Ridge Docks – Christine Nevogt
        • walkway – waiting for one last bid.

 

      • Dan is going to set-up a meeting at 10am next Tuesday for Chris to meet the contractor at the Water Ridge dock and then head over to Chrisfield.

 

Spring Letter to all homeowners:

      • Boats and Trailers
      • Trash Cans
      • Post Lights
      • All docks for personal use only
      • Golf Cart Restrictions
      • All exterior changes need ACC submitted

Landscape Report – Waiting on quote from Ken-Cut to replace the dead pines at the 96th street entrance.

      • Dan is going to get quotes for the long ground level LED lighting at the entrances

Next Meeting – May 20th– 6:30

Meeting was adjourned at 7:20pm

Cambridge Meeting Minutes - March 25th 2014

Cambridge Property Owners Association
March 25th, 2014
Board of Directors Meeting
The meeting was called to order at 6:30 at Al Morey’s house. Board member attendees included Al Morey, Chuck Miller, Chris Nevogt, Michael Welch, Pat Carlini –Miller, and Dan Quigley (Kirkpatrick)

Financial Report – Chuck Miller


Cash in Bank
Replacement Reserve
General
Mailbox
Docks
Total Reserve
Total Cash Assets
December 31, 2013
$125,573.86

$76,675.21
$33,689.96
$19,425.72
$129,790.89
$255,364.75

January 31, 2013
$120,915.30

$77,948.93
$34,522.96
$20,737.41
$133,209.30
$254,124.60

      • Snow removal was over-budget by $4,960.60

Delinquencies – Judgments on all 3 delinquencies over 90

      • 10 other homes delinquent still owe first half
      • 5 owe late fee or less

Section #9 and #10

      • Construction entrance has opened up and builders and developer have been asked to direct all traffic there
      • Dan is going to look into putting signs out directing construction traffic to use the construction entrance on Olio

KMC Group – Weekly Grounds pick-up

      • Light check last month

Mailboxes – The board is going to assess the mailboxes each year prior to creating the annual budget and decide if it is time to replace them. Projected to be replaced within the next few years.

Neighborhood Patrol – February Fishers Police report shows no criminal activity in Cambridge!
Ken Cut – Mulch down – pansies going in soon

      • Getting pricing on tree replacement for 96th street
      • Same flowers all year as last year

Correspondence – Letters send out to homes with commercial trucks in the driveways

Directory – We are going to send a form to gather updated contact info along with the letter we send to residents prior to the annual meeting each year

Roads – Dan sent in pics to Fishers of the street near the intersection of Springstone & Water Ridge Dr and requested repairs

Dock Report – Spring Dock Meeting tomorrow night

Website – Chris is working with Justin on the new website design. We should hopefully have a site to review by the next meeting

      • Al suggested having an “archive” page where old posts can still be viewed
      • Chuck made a motion to pay Justin (our web designer/master) yearly instead of monthly. Mike seconded. Motion passed unanimously.

Next Meeting – April 22nd @ 6:30 – Al’s house

Meeting was adjourned at 8:10pm

Cambridge Meeting Minutes - February 25th 2014

Cambridge Property Owners Association
February 25th, 2014
Board of Directors Meeting
The meeting was called to order at 6:30 at Al Morey’s house. Board member attendees included Al Morey, Chuck Miller, Rachel Quade, Chris Nevogt, Michael Welch, Pat Carlini –Miller, Kara Reibel, and Dan Quigley (Kirkpatrick)

Financial Report – Chuck Miller


Cash in Bank
Replacement Reserve
General
Mailbox
Docks
Total Reserve
Total Cash Assets
December 31, 2013
$73,386.53

$75,399.98
$32,856.96
$16,764.03
$125,020.97
$198,407.50

January 31, 2013
$125,573.86

$76,675.21
$33,689.96
$19,425.72
$129,790.89
$255,364.75


2013 Treasurer’s Report

Delinquencies – Judgments on all 4 delinquencies over 90 –

      • 55 homes delinquent on dues

Section #9 and #10

      • At this time, only lots #344, 347, 348, 350-366 can purchase a boat dock. Chris & Dan will get declarations for these sections posted on the Cambridge website
      • Cambridge Cove way and Geist Cove way are private streets…we will need to set up separate reserve


KMC Group
– Weekly Grounds pick-up will happen this week (it’s been too cold)

2014 Mailbox Project – Bids Due March 15 – 115 boxes

      • Mailbox and Post
      • Curbview Products
      • Mailbox Solutions
        • A tip will be posted on the website and in the next newsletter about using wax to shine up your mailbox this spring!

Snow/ Ice removal – Due to this awful winter we may be over budget

Christmas Lights – Brickman Landscaping – tips for next year

      • No major complaints, but some of us thought they looked a little sloppy
      • Might be a little different next year if the pines at the 96th St entrance need to be cut down

Neighborhood Patrol – Contract renewed for 2014 – 2016 w/no price increase

      • January Fishers Police report attached

Directory – Chris made a motion to send out the directory every year with the annual meeting packet and have a reminder about when the HOA dues are due on the front cover. Chuck seconded. Motion passed unanimously.

Dock Report – Spring Dock Meeting – March 26th at the Yacht Club (Chuck with check with the club to make sure that date is available).

      • Dock Walkways – Springstone and Water Ridge – Due March 15th
        • Preferred Concrete
        • James Meyers Concrete
        • Grady Brothers
        • Tiger Concrete

Social Events

      • Easter Egg Hunt on April 12th
      • Garage Sale on Sat May 31st from 8-noon
        • Dan will get 2 signs made that we can use every year going forward at the Olio and 96th St entrances
      • 4th of July Parade on June 27th

Website – New Cambridge Website proposal for $49/month. Al made the motion for Chris to work with Justin to create a new website. Kara seconded. Motion passed unanimously.

Light Posts – Kara is going to put info in the next newsletter about maintaining the light posts.

GLC Meeting – There is a informational meeting on March 3rd @ 6:30pm at the Yacht Club about treating Geist water in 2014 and in the years to come.

Misc Issues
– Need to move the trash dumpster at the new build on Springstone (it’s overflowing)

      • Dan is going to call the town of Fishers to get a “No Parking” sign on Springstone near the Olio entrance so that we don’t get construction trucks parked by the Fishers new build that might block the entrances

Next Meeting – March 25th @ 6:30 – Al’s house

Meeting was adjourned at 8:05pm

Springs of Cambridge

Springs of Cambridge